One view of competing demand
Compare channel commitments with the timestamped warehouse count before updating allocations.
For ecommerce owners and operations teams in Australia
AI automation for ecommerce businessesSee the stock decision before the store makes a promise.
Follow one fictional SKU through channel orders, available stock and excluded returns. Refresh the order snapshot to expose a shortfall and delayed supply.
Built around your working day
A storefront count is only part of the stock story.
Orders, warehouse counts and returns can tell different stories about the same SKU. We bring their timestamps and commitments together so your team can review allocations, replenishment and customer-update proposals with the actual shortfall in view.
Your current tools matter. your storefront, warehouse system, order management and accounting software are useful starting points for scoping. We check the actual records, access and supported actions in your account before promising a connection.
What changes for you
Returned stock stays honest
Keep uninspected returns separate so a shortage is not solved on paper by stock that cannot yet be sold.
Supply changes reach the decision
Prepare revised allocation and communication options when a supplier date changes.
Example system · Simulated business data
Stock decisions across the whole store.
Follow one fictional SKU through channel orders, available stock and excluded returns. Refresh the order snapshot to expose a shortfall and delayed supply.
The warehouse count covers 52 committed units. Five returns are excluded pending inspection.
EC-014 / WH-v3 / v3 · example reviewThe complete architecture
Selected stage Conditional path Held or changed
Blue connections show the scenario path. Stage selection changes explanation only. Dashed paths need a new decision.
01 / Source control
Align the stock snapshots
Join each channel order snapshot to a warehouse count with its timestamp. Distinguish an older count from a current commitment instead of pretending the systems are synchronised. A fictional manager reviews the allocation. A fixed target of 100 saleable units and a 7-day supplier lead-time assumption produce a proposed 36-unit replenishment, subject to a fresh confirmation.
Prepared with an example human decision
Stock and order register / simulated
12unallocated saleable units
EC-014-v3 · allocation and replenishment proposal
| Source or item | Recorded value | Decision |
|---|---|---|
| WH-v3 | 64 saleable units | Current count |
| Channel orders | 52 units | Committed allocation |
| RT-08 | 5 returns | Excluded pending inspection |
| Free stock | 12 units | 64 − 52 |
| PO-DRAFT-02 | 36 units | 100 target − 64 stock |
A fictional manager reviews the allocation. A fixed target of 100 saleable units and a 7-day supplier lead-time assumption produce a proposed 36-unit replenishment, subject to a fresh confirmation.
- Prepare the 52-unit allocation with order references.
- Keep returned stock outside saleable availability.
- Put the 36-unit replenishment proposal and lead time to the manager.
Inspecting snapshots · scenario output stays tied to its recorded decision
Inspect shared state, version history and event trace
SKU and warehouse snapshot
Fictional SKU with 64 saleable units counted 6 Sep at 09.00.
Channel order snapshots
52 committed units across two example channels at 09.05.
Return inspection status
Five returned units await inspection and are excluded from saleable stock.
Supply and replenishment
Fixed example target 100 and assumed 7-day lead time. Proposed quantity 36.
The example does not determine refund entitlement, guarantee margin or prevent overselling. Returns await inspection and customer remedy decisions stay with authorised staff.
Read the complete system walkthrough
01 / Source control
Align the stock snapshots
Join each channel order snapshot to a warehouse count with its timestamp. Distinguish an older count from a current commitment instead of pretending the systems are synchronised.
What you receive Stock and order register.
02 / Explicit rules
Keep returns outside saleable stock
Deduplicate order identifiers and subtract committed allocations. Returned items remain outside saleable stock until the merchant’s inspection process changes their state.
What you receive Available stock comparison.
03 / Planning rules
Compare demand and supply timing
Use stated order commitments, target stock and supplier lead time to prepare replenishment options. Separate assumptions from confirmed supplier records and margin decisions.
What you receive Allocation and replenishment options.
04 / Human decision
Put the shortfall to a manager
Show which orders compete for available units and the effect of delayed supply. The manager decides allocation priorities and any customer remedy under reviewed policy.
What you receive Manager decision packet.
05 / Stable record identity
Coordinate and reconcile
Prepare channel and purchasing records from the chosen version. Confirm uncertain writes by stable ID before retrying and reconcile fulfilment, returns and invoices back to the SKU.
What you receive Versioned stock coordination pack.
The example does not determine refund entitlement, guarantee margin or prevent overselling. Returns await inspection and customer remedy decisions stay with authorised staff.
The decision stays with your team
Useful evidence. Clear responsibility.
The example does not determine refund entitlement, guarantee margin or prevent overselling. Returns await inspection and customer remedy decisions stay with authorised staff.
Consumer guarantees apply automatically. Remedy decisions depend on circumstances and must not be replaced by an invented automation policy. ACCC consumer guarantees ↗
Primary source checked . This original example illustrates a design, not a delivered client result.
What it costs
Scope the whole handover.
Channel count, inventory ownership, snapshot timing, order identifiers, return states and supplier confirmation access determine scope. We establish which system owns each stock state before allowing updates.
We map the current process, agree the review points and put the scope, fixed fee and payback estimate in writing. Software and usage costs are considered separately. Your own baseline determines the business case.
Automation builds
From $3,500 AUDOne process, rebuilt to run without you. Monitoring and documentation included.
Typical projects
$3,500 to $12,000 AUDSeveral connected processes across two or more systems, where the data needs cleaning first.
Complex AI agent systems
$12,000 to $25,000 AUDAgents that read unstructured information, decide and write back, with human review and a full audit trail.
Ongoing care plans
$750 to $2,500 AUD per monthPriced on how much you run and what your business loses the day one of them stops.
When something breaks
Know what stopped and what is still safe to continue.
Missing channel events and empty stock reads can look like low demand. We monitor those signals separately from failed writes, preserve snapshot versions and check stable order IDs before retrying an uncertain update.
We design checks for a run that fails, a run that returns nothing and a run that never starts. The care scope names the person who receives an alert, the information they need and how a held record returns to review.
You own the workflows and accounts. Handover includes the record identifiers, review rules and recovery instructions. No lock-in is required to keep your work.
See ongoing supportBefore you decide
Your questions, answered
Will this prevent overselling?
No system should promise that from a diagram. We scope event timing, source ownership and platform behaviour, then test concurrent orders and delayed updates. The example makes a shortfall visible for review.
Can returned stock count as available?
Only when your authorised inspection process establishes the appropriate stock state. The five fictional returns remain excluded in both scenarios.
Does the system decide refunds?
No. Consumer guarantees and the circumstances of a problem affect the available remedy. We prepare relevant records and route the decision to authorised staff under reviewed policy.
Which commerce platforms can be connected?
We assess your actual storefront, warehouse, order and accounting systems. Stock reads, allocation changes and refunds are separate operations with different permission and plan requirements.
How are replenishment quantities calculated?
The example uses a fixed target of 100 units against 64 saleable units, giving 36 proposed units. Real planning needs agreed demand, lead-time and margin assumptions; it is not a prediction guarantee.
What happens after an uncertain order write?
The recovery path checks the stable order identifier and target state before retrying. A timeout does not prove a write failed and should not automatically create a second order.
For work with several evidence lanes, version changes and explicit review gates, our n8n operating model explains the orchestration decisions. The platform choice still depends on your access, maintenance capacity and data path.
A useful first conversation
Bring one process that keeps getting stuck
Show us where the records arrive, who makes the decision and what the next person needs. We will map a useful first scope with you.
Book a call