Document chasing becomes specific
Prepare requests that name the missing transaction evidence instead of asking clients to resend the whole period.
For accounting practice owners and operations teams in Australia
AI automation for accounting firmsGet the workpapers ready for your judgement.
Invoices, ledger entries and bank transactions meet in one period-close packet. Replace an invoice and see only the affected match reopen.
Built around your working day
Your accountant needs the source, not another spreadsheet.
Your team spends time chasing documents and tracing figures across ledger exports, bank records and client uploads. We organise the evidence and reopen changed matches so accountants can focus on the decisions that need their expertise.
Your current tools matter. Xero and MYOB are useful starting points for scoping. We check the actual records, access and supported actions in your account before promising a connection.
What changes for you
Figures keep their source
Bring the bank, ledger and document record together with explicit reasons for a candidate match.
Late uploads reopen the right work
Keep the old workpaper version while the changed document goes back to an accountant.
Example system · Simulated business data
Every balance has a source.
Invoices, ledger entries and bank transactions meet in one period-close packet. Replace an invoice and see only the affected match reopen.
Four sample transactions agree across ledger, bank and documents.
AC-P09 / v1 · example reviewThe complete architecture
Selected stage Conditional path Held or changed
Blue connections show the scenario path. Stage selection changes explanation only. Dashed paths need a new decision.
01 / Source control
Establish the entity and period
Keep ledger, bank and documents in independent versioned lanes. Check entity and reporting period before attempting any transaction match. The example accountant review checks the administrative matches. No posting or filing is performed.
Prepared with an example human decision
Period source register / simulated
$3,300matched across invoices, ledger and bank
AC-P09-v1 · workpaper packet
| Source or item | Recorded value | Decision |
|---|---|---|
| A-101 | $880 | Three sources agree |
| A-102 | $1,265 | Three sources agree |
| A-103 | $440 | Three sources agree |
| A-104-v1 | $715 | Three sources agree |
The example accountant review checks the administrative matches. No posting or filing is performed.
- Attach each match to ledger, bank and invoice references.
- Record the accountant review against AC-P09-v1.
- Prepare the workpaper register for the next professional step.
Inspecting period · scenario output stays tied to its recorded decision
Inspect shared state, version history and event trace
Period register
Synthetic entity and period align across all three exports.
Ledger and bank lanes
Amounts 880, 1265, 440 and 715 total 3300 in each lane.
Document lane
Four invoices support the same 3300 total.
Workpaper versions
The example review refers to WP-v1 and its source versions.
The example prepares administrative evidence for an accountant. It does not complete a BAS, decide tax treatment or establish sufficient audit evidence.
Read the complete system walkthrough
01 / Source control
Establish the entity and period
Keep ledger, bank and documents in independent versioned lanes. Check entity and reporting period before attempting any transaction match.
What you receive Period source register.
02 / Explicit rules
Normalise without losing evidence
Retain source IDs while normalising amounts and dates. Duplicate identifiers and unreadable fields enter a separate queue rather than becoming extra transactions.
What you receive Three evidence lanes.
03 / Deterministic comparison
Match the same transaction
Compare identifiers, amount and date under documented rules. The four illustrative amounts sum independently to the same total in the complete scenario.
What you receive Three-way comparison.
04 / Accountant queue
Resolve the item that changed
A replacement document invalidates only its affected match. Keep both versions and draft the precise request for clarification instead of rewriting the ledger.
What you receive Missing and changed evidence queue.
05 / Professional review
Prepare the period workpapers
An accountant reviews the matches and unresolved items. The workpaper register records source versions and the review decision before the next professional step.
What you receive Versioned workpaper register.
The example prepares administrative evidence for an accountant. It does not complete a BAS, decide tax treatment or establish sufficient audit evidence.
The decision stays with your team
Useful evidence. Clear responsibility.
The example prepares administrative evidence for an accountant. It does not complete a BAS, decide tax treatment or establish sufficient audit evidence.
Business records need to explain transactions and remain retrievable. Retention depends on the record and circumstances; the example is evidence preparation. Australian Government record-keeping guidance ↗
Primary source checked . This original example illustrates a design, not a delivered client result.
What it costs
Scope the whole handover.
Entity and period identifiers, export formats, attachment access, matching rules and the review workflow determine complexity. Agree the treatment of duplicates and replacements before adding volume.
We map the current process, agree the review points and put the scope, fixed fee and payback estimate in writing. Software and usage costs are considered separately. Your own baseline determines the business case.
Automation builds
From $3,500 AUDOne process, rebuilt to run without you. Monitoring and documentation included.
Typical projects
$3,500 to $12,000 AUDSeveral connected processes across two or more systems, where the data needs cleaning first.
Complex AI agent systems
$12,000 to $25,000 AUDAgents that read unstructured information, decide and write back, with human review and a full audit trail.
Ongoing care plans
$750 to $2,500 AUD per monthPriced on how much you run and what your business loses the day one of them stops.
When something breaks
Know what stopped and what is still safe to continue.
A missing export can look like a quiet period. We monitor expected arrivals as well as failed runs and empty matches, and preserve both document versions when a review needs reopening.
We design checks for a run that fails, a run that returns nothing and a run that never starts. The care scope names the person who receives an alert, the information they need and how a held record returns to review.
You own the workflows and accounts. Handover includes the record identifiers, review rules and recovery instructions. No lock-in is required to keep your work.
See ongoing supportBefore you decide
Your questions, answered
Can AI complete our BAS work?
This design prepares evidence and exceptions. Tax treatment, BAS review and lodgement decisions remain with qualified staff and the firm’s established process.
Can it work with Xero and MYOB?
We scope your exact ledger, bank and attachment access, including entity permissions and export format. Naming Xero or MYOB does not promise an operation that your account cannot support.
What if a client uploads a replacement invoice?
Retain the original and replacement versions, invalidate the affected candidate match and reopen its review. The period total should not silently switch to the new document amount.
How are matching tolerances chosen?
Your firm defines the rules and review thresholds for the process. We test them against ambiguous dates, duplicates, partial payments and missing evidence. The example uses exact sample amounts and does not invent a tax tolerance.
Does matching make a file audit-ready?
No. A matched administrative record does not establish that evidence is sufficient for an audit or that the transaction has the right treatment. We preserve the sources for professional assessment.
Can we keep client information in Australia?
Hosting location is one part of the data path. We assess connected accounting software, model endpoints, logs, backups and support access before agreeing a design. Australian hosting alone is not a complete residency or privacy claim.
For work with several evidence lanes, version changes and explicit review gates, our n8n operating model explains the orchestration decisions. The platform choice still depends on your access, maintenance capacity and data path.
A useful first conversation
Bring one process that keeps getting stuck
Show us where the records arrive, who makes the decision and what the next person needs. We will map a useful first scope with you.
Book a call